How to Organize Statements, Banks, and Folders

The Four Tabs

The Statements page in the sidebar has four tabs:

• Statements: every statement you've imported, newest first.
• Banks: the accounts and cards those statements belong to.
• Folders: your own groupings, such as one per client, business, or family member.
• Imports: the record of every import, live and finished, with what each one cost.

The Statement Library

Each row shows the statement, its bank, when it was uploaded, its currency, money in and out, and its status (see reviewing a statement for what each status means). Search by name, bank, or statement type from the search box, or press Ctrl/Cmd+F.

Right-click a row, or use its menu, to act on one statement:

• Open statement opens the statement workspace.
• Configure export exports its transactions. There's also an export button right on the row.
• Analyse statement opens the one-screen analysis described below.
• Run risk analysis audits it for lending risk.
• Select source currency (or Confirm or correct currency) sets the currency its amounts are in.
• Mark as credit card (or Mark as bank account) sets what a QuickBooks, Quicken, or OFX export of the statement describes. Bankflow recognises most card statements when they're imported, from the minimum payment, payment due date, and credit limit they print, and marks them Card beside their name. Use this for the ones it didn't.
• Move to folder, Turn on statement or Turn off statement, Report a problem, Delete document, and Delete.

Working with several statements

Select rows with a click, extend a range with Shift+click, or press Ctrl/Cmd+A to select every visible statement. A selection bar appears with actions for the whole set: run a risk analysis on them together, export them, set their currency, move them to a folder, mark them as credit card or bank account statements, turn them on or off, or delete them.

Banks

A bank in Bankflow groups the statements from one bank or card issuer, and each statement belongs to one. When the same bank gives you a checking account and a credit card, both sets of statements sit under that one bank, and each statement keeps its own account type. Bankflow usually creates the bank for you when it recognises a statement, with the bank's logo where one is available. You can also add one yourself with Add bank.

From a bank's menu:

• View details shows money in and out over time, and every statement linked to the bank.
• Manage bank changes its display name and icon, sets the Account type for new statements Bankflow can't classify from the page (spreadsheets, scans, and cards that print no summary), and sets a page rule that skips the same pages on every import (see importing statements).
• Analyse bank opens the analysis for every statement from that bank.
• Delete removes the bank. A bank that still has statements linked to it can't be deleted; move or delete those statements first. When you delete several banks at once, any with linked statements are skipped.

Folders

Folders group statements across banks. An accountant might keep one folder per client, a household one per person. Create one on the Folders tab, then move statements in from each statement's menu, or select several statements and move them together.

Open a folder to see its statements, or use Analyse folder for a summary of all of them. Rename / recolor changes the folder's name, icon, and colour. Deleting a folder doesn't delete its statements; they return to Ungrouped.

On the Transactions page, the Folder filter narrows the ledger to one folder, so you can export or review a single client's transactions without the others in the way.

Imports

The Imports tab lists what's processing now and every import before it. Each import carries a badge for where it came from (a manual upload, a forwarded email, a connected drive, or the API), and each finished import shows when it was uploaded, how long it took, and the credits it used. If a result came back empty and you believe the statement has transactions, use Report on its row. The row shows when the report is received and when the credits are refunded. Imports paused for lack of credits can be resumed once you've topped up.

Analyse a Statement, Bank, or Folder

Analyse on any statement, bank, or folder opens a one-screen summary of just those statements. Along the top are money in, money out, net, and the number of movements. Below them are six tiles:

• Cash flow: the running total across the period.
• Money flow: where money came from and went, by category or by merchant.
• Spend map: spending grouped into bubbles.
• Largest movements: the biggest transactions in and out.
• Top merchants and Top categories.

Click a tile to see it full size, and All tiles to go back. The picker at the top narrows the scope, so a bank can be cut down to two of its statements. Open in ledger takes you to the same transactions on the Transactions page.

Icons and Colours

Banks, folders, merchants, categories, and tags all use the same Icon and colour dialog. Pick an icon, choose a colour from the palette or enter your own, and choose a background: Solid (a white icon on the colour), Tinted (the icon on a wash of the colour), or None (the icon alone, in the colour). Banks and merchants can also use a custom image URL instead of an icon.

Next Step

See how the statements you've organised become one ledger in working with transactions.